Privacy policy

Charme&Adventure Srl Data Protection Policy

Introduction
This Data Protection Policy (the Policy) pertains to your rights on how Charme&Adventure Srl, a company registered in Italy, registration no. 1193135, collects and uses your personal information. As a customer of Charme&Adventure Srl (“C&A”),  you have the right to review this Policy before providing C&A with any of your data. To understand the Policy please see below the description of our practices.

Any queries or comments regarding the content of this Policy should be forwarded to the C&A  IT Director at the following contact details:

NAME: Mr. Emanuele Cepparo
OFFICE LOCATION: Charme&Adventure Srl – Viale Sondrio, 7 – 20124 Milan – Italy
TEL: +39 02 64 41 53 61
EMAIL: info@charmeadventure.com

At C&A we treat your privacy with utmost priority. We work on a trust-based relationship with our clients. We are committed to the appropriate use of personal information and to protecting the privacy of personal information in our care.

Data Protection is a vital component of our service. The protection of data is specifically concerning any data about the ‘individuals’ within your company.

General Data Protection Regulation 2016/679 requires us by law to obtain your explicit consent to the processing of sensitive personal information, as defined in the above Regulation, including information concerning physical or mental health, racial origin, political opinions, religious beliefs, criminal convictions, or trade union membership.

What information do we collect
To serve you and your travel requirements, we collect personal information that is required to facilitate your travel arrangements: your name, contact information, home address, passport details, sensitive billing information, relevant health issues, and dietary requirements, etc. We will assume that you have consented to the collection of all information and understand the uses of this information for the travel management process.

How we collect data
Your personal information is collected directly from you whether it’s in person, by telephone, email, through our website, mobile apps, social media, or any other contact we or our business partners may have with you. Your data is collected when you complete your traveler profile, purchase travel, and communicate with us.

Use of the information
We use personal information concerning booking all travel-related services. We use some of the personal information obtained to ensure an easier and seamless travel experience; for example meal requests, preferred seating, reward programs, etc. Information such as next of kin details and Traveler Tracking is essential to improve risk management and traveler security. Our commitment is to utilize data gathered to better service you in a tailored, customized approach.

Our communication and use of personal information may also include gathering information so we can develop our service for you, ensure you are on the right program and rewards programs, solve problematic issues identified, and ensure the prevention of illegal activities.  Our ongoing commitment to developing our service will involve surveys, social media, promotions, and competitions so we can create new platforms to best meet your needs and develop a better traveling experience and travel management service for you.

Disclosure of information
To ensure a seamless travel experience we may be required to share your information with the following;

• Travel suppliers and credit card checking companies
• Third-party vendors such as airlines, hotels, car rental companies, and other exclusive service providers.
• Regulatory bodies, law enforcement, and agencies to protect against fraud or related security/ illegal activities.
• Customs and border protection authorities.

When required, third-party suppliers and vendors may be sent your information which is specific to your travel arrangements, and where any processing of data is required by vendors or suppliers, their names will be specifically detailed. Third-party contractors must only use this information for your travel arrangements and must ensure that the information is suitably protected. Although we only work with reputable suppliers, we recommend you evaluate their Privacy Policies to further understand their procedures concerning the use of your data.

Retention of data  
We retain data that is required in our contractual duties in the provision of services to the company and its employees. We review the data frequently and only retain it for as long as necessary. Any deletion of data that is required is carried out in a timely fashion.

Security of information
We have security procedures in place to protect your personal information. We understand the importance of constantly improving our systems to mitigate risk and our team of technological experts is focused on this task. In-house, we are focused on ensuring your information is safe and only used for your travel needs. Access is restricted and password-controlled.

Opt-Out
You may receive updates regarding special promotions or competitions targeted to your specific travel interests from time to time. You are under no obligation to respond to these emails and once notified we will take steps to stop using your information in this way.

Cookies
A cookie is a small piece of text sent to your computer’s memory which can later be retrieved by other web pages. Cookies are used to make your interactions online more convenient for you.

You can disable cookies using your browser settings, however, this may affect what material you will have access to on our websites.

Complaints/ Feedback
All complaints/feedback can be done via your travel consultant. All requests for access to your information or change of your information are done via a written request to:

Charme&Adventure Srl
Data Protection Manager
Viale Sondrio, 7
20124 Milan – Italy
E-mail: info@charmeadventure.com

Changes in our policy
C&A reserves the right to modify this Policy from time to time. Please check our website for any ongoing changes.